Executive Assistant
Full-time
Italy-Verrone
Posted 2 years ago
SCOPE
The Executive Assistant is responsible for providing personalized secretarial and administrative support in a well-organized and timely manner. The role will work on a one-to-one basis on a variety of tasks related to the Group CEO and Top Management’s working life and communication.
MAIN RESPONSIBILITIES
- Act as the point of contact between the manager and internal/external clients;
- Screen and direct phone calls and distribute correspondence;
- Handle requests and queries appropriately;
- Manage diary and schedule meetings and appointments;
- Make travel arrangements;
- Take dictation and minutes;
- Source office supplies;
- Produce reports, presentations and briefs;
- Devise and maintain office filing system
REPORTING STRUCTURE
| Reports directly to | Group CEO |
| Reports functionally to | – |
| Role with Supervisor responsibility | No |
QUALIFICATIONS
| Required | Desired | ||
| Level of education | High School Degree | Bachelor’s Degree | |
| Years of work experience | 2-3 years of experience in structured companies | More than 3 years in multinational companies | |
| Licences / Certificates | Driving License | ||
| Languages | Knowledge of English – level B2 | Knowledge of English – level C1 | |
| Other | n/a | Sustainability | |
| Working Knowledge | Knowledge of office management systems and procedures | Work experience as a Personal Assistant | |
| Technical Skills | Good knowledge of MS Office | ||
| Soft Skills | Discretion and confidentiality Strong organizational and time management skills Good verbal and written communications skills | Ability to multitask and prioritize daily workload |
Job Features
| Job Category | General Management |
| Job level | Mid-level position |